Question 1

How much should I charge as a caterer?

Accepted Answer

Pricing varies depending on your experience, location, and the type of event. Our pricing guides for caterers break down typical UK rates and help you calculate a competitive fee that covers your costs and earns a fair profit.

Question 2

Do I need a contract as a caterer?

Accepted Answer

Yes, always use a written contract. It protects both you and your client by clearly setting out the scope of work, payment terms, cancellation policy, and liability. We have contract guides specifically for caterers.

Question 3

How do I get more bookings as a caterer?

Accepted Answer

Focus on building a strong portfolio, collecting reviews from past clients, listing on platforms like FolkAir, and networking with other event professionals. Our marketing guides cover proven strategies for caterers.

Question 4

What insurance do caterers need?

Accepted Answer

Most caterers need public liability insurance as a minimum. Depending on your specialism, you may also need professional indemnity insurance and equipment cover. Many venues require proof of insurance before allowing you to work.

Question 5

How far in advance do people book caterers?

Accepted Answer

For weddings, clients typically book 6–12 months ahead. Corporate events can be shorter notice, from 2 weeks to 3 months. It's a good idea to have your availability and pricing ready so you can respond quickly to enquiries.

Question 6

Should I charge a deposit?

Accepted Answer

Yes. Most caterers ask for a 25–50% deposit to secure the date, with the balance due before or on the day of the event. This protects you from late cancellations and no-shows.

Question 7

How do I handle cancellations?

Accepted Answer

Include a clear cancellation policy in your contract. A common approach is to keep the deposit if the client cancels, with a sliding scale for late cancellations (e.g. full fee if cancelled within 14 days of the event).

Question 8

What should I include on my website?

Accepted Answer

At a minimum, include your services, pricing (or starting-from prices), a portfolio or gallery, testimonials, and a clear way to get in touch. Make sure your site is mobile-friendly — most event enquiries come from phones.

Question 9

Is it worth listing on FolkAir?

Accepted Answer

FolkAir is a growing events marketplace connecting caterers with couples and event planners across the UK. It's free to create a profile and can be a great source of new bookings alongside your own marketing.

Question 10

Where can I find free guides for caterers?

Accepted Answer

Right here on folk.guide! We publish free, in-depth guides on pricing, contracts, marketing and more — all written specifically for caterers and other UK event professionals.

🍽️ Caterers — Resources & Guides

Guides for Caterers

Outdoor & Festival Catering Guide

How to Price Event Catering

Wedding Catering Checklist

Catering Contract Guide

Dietary Requirements Guide

How to Get Corporate Catering Clients

Tax Guide for Caterers: Self-Employment, Expenses & Self-Assessment UK (2025–26)

Insurance Guide for Caterers: What Cover You Need for Events & Weddings UK

How to Build a Catering Website: The Complete UK Guide

Social Media Marketing for Caterers: The UK Guide to Winning More Event Bookings Online

Client Management for Caterers: From First Enquiry to Five-Star Review

Frequently Asked Questions

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